Need to create a new Outlook email signature? Check out Brandly’s free Outlook email signature generator > Then copy your new personalized email signature and paste it in (Control+V on a pc, or Command+V on a Mac). To change an existing Outlook signature, clear the text field. Click on the gear icon to open up your settings.Ĭlick on View all Outlook settings to open up the advanced settings window.Ĭlick on Compose and reply to open the email signature tab. Open a web browser window and log in to your Outlook account.
How to change an Outlook signature Step 1 Scroll down to read our easy step-by-step guide on changing an email signature in Outlook. Using a personalized Outlook email signature adds power to your emails by connecting you with your customers through links, images, banners and social media.
And like your business card, they convey a lot about your brand’s personality so you want them to look professional and well-designed.īut email signatures can do so much more than just share brand and contact information. Same as a business card, Outlook email signatures have the purpose of sharing personal information with every email you send. Name of rule: Accept the default name, or enter a unique, descriptive name for the rule.Outlook email signatures are an easy-to-implement marketing tool that can increase your brand image and improve your business performance fast.To add exceptions to the rule so the disclaimer isn’t applied to specific messages, click Except if…įor example, to specify specific users, select “The sender…” and “Is this person” or “Is a member of this group.”.The choices are “Wrap,” “Ignore,” and “Reject.” The default action is “Wrap.” Click Select one… to specify a fallback action that defines what you want to do if the disclaimer can’t be applied to the message.Click Enter text… to enter the disclaimer text and click OK.Select Append a disclaimer to the message… and Append a disclaimer.In the Select Scope window, select Outside the organization and click OK.
If you don’t want to automatically include your signature, un-check the Automatically include my signature on messages I compose checkbox. If you use both Outlook Web App and Outlook and want a signature in both, you need to create a signature in each.
In the Email signature box, type and format your signature.At the top of the Outlook Web App page, click Settings > View all Outlook settings > Compose and Reply.Get startedīelow, learn how to use these features to make your email work for you. Best-in-class productivity apps with intelligent cloud services that transform the way you work.